NCIL Second Stage Application Form Guidance
1. General
1.1 The following guidance is intended to help you to complete the Second Stage application form. The information is set out in sections which reflect the application form structure. Each section provides key help notes for completing the corresponding section of key questions in the application form.
1.2 Level of information required: All appropriate sections of the form must be completed, all appropriate questions answered, and all requested information provided for the application to be considered valid for consideration by the Funding Panel. Council officers will directly contact applicants and request specific further information for Sections 2, 3 and 4.
Section 2: About your project
1.3 Question 13: Based on the feedback given by the Council, is there anything additional you would like to provide on what you want to do? – Please clearly tell us the aims of your project, what it involves, where it will be delivered and how you will deliver your project. You should also consider the following questions when completing question 13:
- What is my project and where is my project taking place?
- Who will undertake the work?
- How will my project achieve its intended aims?
- Have I spoken to the relevant department within the council about your project?
- Have I informed my Local Councillor?
- Will my project involve volunteers?
- Do I have any external funding or self-funding for my project?
1.4 When telling us specifically about your project, it is important that you set out clear project aims and outline who in the community will benefit from it, and how the project addresses local needs. You will also need to outline the long-term community benefits and legacy of your project, and how those benefits will be continued.
1.5 If your project is linked to any other projects in Redbridge, you must explain how, and the extent to which your project adds value to existing programmes.
1.6 Question 14: Based on the feedback given by the Council, is there anything additional you would like to provide on who will benefit from the project?– Please clearly state who/ which groups in the community will benefit from your project. Please state the estimated number of people that will be supported by your project and the age groups/ demographics.
1.7 Explain how your project will address accessibility so that it is as inclusive as possible.
1.8 State the short, medium and long-term impacts and benefits of the project.
1.9 Question 15: Based on the feedback given by the Council, is there anything additional you would like to provide on how will your project and its benefits be sustained financially/non-financially for the long-term (after the initial timeframe of your project for this NCIL application)?
1.10 Projects must demonstrate how they will be sustained following the end of the NCIL funding and what the ongoing benefits of the project to the community will be. Breakdown your answer according to financial and non-financial sustainability.
1.11 Examples of financial sustainability include volunteers continuing to run the project, donations, grant funding from external sources. Examples of non-financial sustainability include onward training by volunteers, application of skills learned, establishment of vegetation/community gardens.
1.12 When answering this question, you must show how your project will have a positive lasting impact and/or sustainable legacy that benefits the wider community.
1.13 Examples of lasting impact can be in the form of substantive career pathways from the skills learned or from the overall educational content of the project. If the project provides certification or a qualification for participants or for young people, you should explain how this would be of benefit for jobs or further education. If there are physical works, development or infrastructure involved you should explain how these will be maintained in the future after funding for the project has been spent.
1.14 Question 16: Based on the feedback given by the Council, is there anything additional you would like to provide on volunteers? – as stated in the question volunteer support is not required but it is encouraged, and this will be a factor in assessing the application. It will demonstrate community support and the ability of the project to sustain itself into the future.
1.15 If your project has volunteer support, you should set out how many volunteers you anticipate having, what tasks they will be involved in, whether they are part of the community benefiting from the project, and the number of hours you estimate each volunteer will spend working on the project. All projects will be required to show that they have the support of their local community.
1.16 Question 17: Based on the feedback given by the Council, is there anything additional you would like to provide on estimated project timeframes? – the project delivery is expected within one year. It is advised that project managers develop a project plan before submitting their funding application, which will set out more detailed timescales when answering this question. Whilst the timeframes may only be estimates, key stages of the project’s delivery should be indicated with dates. It is expected that projects will run for a maximum 12 month period beginning within a month of being awarded funding. However, in some cases projects can be allowed to be delivered over a longer period, such as greening projects that may need maintenance for more than one year and could take longer to be delivered.
1.17 The project manager (usually the applicant) is expected to practise continual monitoring throughout the period of the project’s delivery. For projects delivered over a typical one-year period, three quarterly reports and one final close of delivery report will be required.
1.18 Expenditure of NCIL funds awarded must also be accounted for and evidence is required – this will involve the submission of receipts for money spent on the project and invoices received. Project managers are advised to retain ALL receipts for money spent on the project, however small the amount. Where receipts are not made available Redbridge Council will request that spending not accounted for with receipts is returned to the council.
1.19 Question 18: Based on the feedback given by the Council, is there anything additional you would like to provide about whether your project needs a license, consent, or permission? - Depending on what you are proposing, your project may need support, agreement or consent from a council service area, evidence of which must be provided when submitting your project. In this instance, please refer to Table 2 below. Please note that this is not an exhaustive list, and you may need other permissions, consents and licenses depending on the nature of your project. Ensure you select either “yes” or “no” to questions 18 a), b), c) and d).
1.20 Question 19: Based on the feedback given by the Council, is there anything additional you would like to provide on appropriate landowner, Highways, or Planning consents/licences you have in place?– Please state the consent/licence you have and attach evidence.
Table 2. Obtaining council support and permissions (permissions/consent/licenses to consider for your project)
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Consents/Permissions |
Information and emails |
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Planning Permission |
You may need planning permission for certain types of works/ installations/ artworks. Take a look at the following website for more information: https://www.planningportal.co.uk/info/200125/do_you_need_permission. You may need to obtain pre-application advice for your project, however please contact dpd@redbridge.gov.uk for further guidance. |
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Highways Consent |
You may need highways consent for projects on the highway. Please contact Highways for more guidance on your project: HighwaysG@redbridge.gov.uk |
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Landowner Permission |
You must seek permission/consent from the landowner where appropriate. This includes the Council, private landowners, and Transport for London (TfL). TfL contact: ltplanninganddevelopment@tfl.gov.uk TfL application forms:
If the land is in private ownership, you may find out land ownership details from Land Registry https://www.gov.uk/search-property-information-land-registry
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Licensing |
Many Redbridge parks and outdoor spaces are available to hire for events. Please see the following webpage for further information: https://www.redbridge.gov.uk/leisure-sport-and-the-arts/hire-outdoor-spaces/ Or email: redbridge-events@visionrcl.org.uk You may need a licence for your event or project. Please see the following webpage for further information: https://www.redbridge.gov.uk/business/licensing-including-street-trading/ Further advice on events safety requirements and guidance can be found from here: https://www.redbridge.gov.uk/business/licensing-including-street-trading/events-safety-advice-and-guidance/ |
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Parks and Leisure – Vision RCL |
For guidance on activities, please email Nature.Conservation@visionrcl.org.uk |
Section 3: Costs
Include a detailed assessment of the costs of your project
1.21 Question 20: Has your project already received funding from another funding stream? (Please note, this is considered positively.) Please select “yes” or “no”. If yes, then give the funding stream name, type and value of funding received.
1.22 Question 21: Based on the feedback given by the Council, is there anything additional you would like to provide on the breakdown of the estimated costs for your project. If so, please add to the table below.
1.23 Self- funding or external funding (eg. grants, donations) is not required for your project, however if you intend to use your group’s finance you must show clearly how much funding you intend to provide. You must calculate the total cost of all the cost items for which you seek NCIL funding, and all the cost items you will pay for from self-funding or external funding. Self-funding and external funding will be considered positively by the funding panel when deciding whether to award NCIL.
1.24 It is important to provide a detailed account of ALL the costs and expenses of the project as this will give the funding panel a sense of the value the project is providing. This should include costs for materials and products, and all costs to a contractor, including costs for labour and the transit of a product.
1.25 If you already have some finance towards your project as external or self-funding, you should include this in your costs and calculations for the overall costs of the project. Please set out at question 21 how much you already have for your project and how much funding you are applying for.
1.26 You must provide evidence of costs or quotes, broken down into individual items, including products, and any labour or transportation costs provided by a contractor. This could be weblinks or documents. Please also provide services you hope to buy or use with the funding. If you have a preferred supplier, please tell us why. If you require more space, you can include a separate list, but please remember that the level of information required from the applicant will depend on the size of the proposed project and the amount of funding sought.
1.27 Question 22: Please tell us in no more than 300 words how your costs are justified and provide best value. – You may provide comparison/ benchmarking examples and quotes, testimonies, working together with other community groups to share/reduce costs, discounts. You will need to show why the costs of your project are the best value in terms of the materials, products, and services you require for your project. You can provide a comparison of the costs from other providers, contractors, or products (again, using links to quotes/prices), and you can state why a particular provider or contractor provides the best value for the requirements of your project or the needs of the group you represent. Demonstrating overall cost savings for your project and providing best value when answering this question will be most favoured by the funding panel.
Section 4: Additional information
Include evidence in the form of documentation or other formats verifying measures required for your project
1.28 Question 23: Have you considered safeguarding and DBS checks? – these are needed especially when your project involves vulnerable, young, disabled and elderly people. Community groups will typically have a safeguarding policy and staff may have full DBS checks depending on the nature of the work. Copies may be requested. Disclosure and Barring Service (DBS) checks are a check of the criminal records of staff or volunteers that you are considering for your project, to help you decide whether they are suitable to become involved in the project work, and, whether they are suitable to work with children or vulnerable adults. Whether DBS checks are required for your project depends on the activities involved in the project and the people taking part. You can find out more about how to undertake a DBS check by visiting the GOV.UK website at:
https://www.gov.uk/government/organisations/disclosure-and-barring-service.
1.29 Question 24: Have you conducted a general risk assessment? – these are especially needed when running indoor/outdoor/online events, training, activities. Community groups will typically already have a general risk assessment and then a more specific one for example, a particular event. Copies may be requested. A risk assessment is the process of identifying what hazards are likely to exist or may appear through the activities involved in your project, how they might cause harm and what steps you will take to minimise potential harm. You can undertake the risk assessment yourself by first considering all the activities and work areas involved in the project, and looking at where there is potential for harm. For instance, what tools and equipment will staff or volunteers be using, can they be harmful, are there trip hazards, should you consider precautions when using a kitchen, or when handling chemical substances, or will you need to take any steps to protect the public from potential harm?
1.30 Question 25: Does your project have suitable insurance for the activities included in your project? – typically, insurance is required for running events and certain activities. Copies may be requested.
1.31 Question 26: Do you have any additional information relating to the support/agreement for your project that you didn’t submit at Expression of Interest stage? – this may be further supporting information or evidence not captured in the specific questions in the application forms, but are relevant to your project.
1.32 Data Protection Awareness
1.33 As an organisation responsible for using personal data under the Data Protection Act 2018, which is the UK’s implementation of the General Data Protection Regulation (GDPR), Redbridge Council must follow strict data protection principles. Under these guidelines the council will use personal data fairly, lawfully, and transparently, for specified purposes, that is adequate, relevant, and limited to only what is necessary.
1.34 Personal data held by the council will be accurate and kept up to date where necessary and for no longer than is necessary, and handled in a way that ensures appropriate security, including protection against unlawful or unauthorised processing, access, loss, destruction, or damage.
1.35 Under the Data Protection Act 2018 you have the right to find out what information the council is storing about you, and to be informed about how your data is being used. You can have access to your personal data held by the council, have incorrect data updated, and have data erased. You can stop or restrict the processing of your data, and you are allowed to access and reuse your data for different services (data portability). You can also object to how your data is processed in certain circumstances.
1.36 Redbridge Council takes its duties towards data protection and the General Data Protection Regulation (GDPR) very seriously and will take all measures to abide by its principles and protect all personal and sensitive data it holds. You can find out more about data protection by visiting https://www.gov.uk/data-protection.
