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Human resources recruitment privacy notice

Who we are and what we do

We are the Human Resources Recruitment department. Redbridge Council needs certain information to progress your application to work for us and to fulfil our legal obligations as an employer. We are known as the ‘controller’ of the personal data you provide to us. We only collect the information from you that we are required to hold.  

Why we need your information and how we use it

When you apply for a role with us we ask for personal information for recruitment purposes, to allow us to carry out pre-employment checks. We are required to process your information as an employer under the following legislations:

  • Employment Rights Act 1996
  • Employment Act 1992
  • The Rehabilitation of Offenders Act 1974
  • Equality Act 2010
  • Enterprise and Regulatory Reform Act 2013
  • Trade Union Act 2016

What type of information is collected from you

If you are applying for a role with us or have been selected as a preferred candidate or employee, we would ask for your; name, address, date of birth, contact details, National Insurance number (only where you have been made an offer), proof of identity, your education and employment history, professional registration and/or qualifications, whether you have a criminal record (only "unspent" current convictions), or have disclosure and barring service checks (where the role involves working or access data relating to children, vulnerable adults or patients), disability and health information and bank account details (only if you are successful for salary purposes).

Who your information may be shared with (internally and externally)

If you become an employee, your personal details such as your name, address, National Insurance number, salary and bank account details will be provided to our Payroll department and HMRC for salary and tax purposes. If you opt into the Local Government Pension Scheme, your details will also be held by the Pensions team.

If you become an employee your personal data will be shared with our HR workforce analytics team to carry out analytics on our workforce. The data is provided is an anonymised form in all cases.

How long we keep your information

If you are applying for a role and are unsuccessful, we will keep your data for 6 months, after which time it will be destroyed. If you become an employee, we will keep your data for a minimum of 6 years after the end of your employment after which time it will be destroyed.

More information on our retention schedule can be found online.

Marketing and E-Newsletters

Please see the relevant section of the Corporate Privacy Notice

Business Intelligence, Profiling and Automated-Decision making

Please see the relevant section of the Corporate Privacy Notice

Protecting your information

Please see the relevant section of the Corporate Privacy Notice

How you can access, update or correct your information

The Data Protection law gives you the right to apply for a copy of information about yourself. This is called a Subject Access Request. Find out more on how to make a Subject Access Request.

The accuracy of your information is important to us to be able to provide relevant services more quickly. We are working to make our record keeping more efficient. In the meantime, if you change your address or email address, or if any of your circumstances change or any of the other information we hold is inaccurate or out of date, please email us at hr.direct@redbridge.gov.uk.

Tel: 020 8708 3000

Your information choice and rights

Please see the relevant section of the Corporate Privacy Notice.

Information Commissioner’s Office

Please see the relevant section of the Corporate Privacy Notice.


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